Tools of the Trade, Virtual Assistant, WAHM

How a Virtual Assistant Differs from a Regular Employee

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what it takes to be a virtual assistant

Thaleia Maher from Something2Offer and I have joined forces to co-create a series this month called What it Takes to Be a Virtual Assistant. She and I have had so many valuable discussions about being virtual assistants and working from home thtat we decided to get serious about this topic and create something that will really help readers understand what a VA is, and move forward in their quest to become one.

These are just a few things we will be covering on Franticmommy, and Thaleia’s Something2Offer blog:


Many business professionals these days are aware of the concept of working with a virtual assistant. But just as many really aren’t sure what to look for, or how to accommodate a virtual assistant.

With companies downsizing right and left, the profession of virtual assistant is on the rise, yet many would-be employers find themselves in “analysis paralysis” when weighing the pros and cons of VAs-vs-employees. Hiring a virtual assistant does have similarities to hiring in-house employees, but there are some major differences as well. Here are some facts to clear the air:


A Virtual Assistant is both asset and a partner in your business so you want and need to choose quality people. • As with any prospecting for new team members, rely on referrals and recommendations from friends and peers before hiring. • Like any employee, your VA desires direction and guidance. Be very clear with your expectations–what specific deliverables or outputs you expect, by when, and for how much.

Like hiring an in-house employee, employing a certified virtual assistant is a smart business decision. Their job is help you gain more time to focus on core tasks that create value to your business.

Like an employee, Virtual Assistants have working hours and specific times of availability. Don’t assume, just because they are working from home, they are free to work on your projects on weekends and evenings.


Make sure your new VA is very clear with your expectations. Be very clear what specific deliverables or outputs you expect, by when, and for how much. Often times you will be communicating via email or Skype so tone and urgency of your voice won’t translate well. Create an on-going work plan with milestones that is updated often.

Insist on a detailed contract or Terms of Agreement. Make sure the mode of payment is clearly laid out, as well as the schedule for submission of tasks or completion of milestones.

Since many virtual assistants work from home the option is not there to “walk down the hall” to check on their progress. Processes, systems, and programs need to be utilized to keep projects flowing and prevent tasks from falling between the cracks.

If you have temporary projects, a VA can be an asset for handling all the time consuming tasks. Once the project is completed, their contract is ended and they can move on unlike the risks and costs of employing and firing employees.

Bonus TIP:

When working with a VA, give feedback promptly and when they do good work, make sure he or she knows it. If there’s something you’d like to be improved, communicate that as well.

Finally, use the tools at your disposal to make working with your VA easier and more efficient. On-line collaboration options like Basecamp, Trello, and Dropbox can be a business professional/virtual assistant’s best friend. Here are more of my favorite “must have” virtual assistant and freelancer tools here and here.

Ninja tools for bloggers

It’s important that you find your ideal Virtual Assistant, and that they will work well with you. You want your new VA to add to your business as opposed to creating more headaches. If you take the time to screen well, you will find the right one and you can start to get rid of those tasks that are holding your business back.

Be sure and check out Thaleia’s posts HERE as well since we are doing this series in tandem. If you have any specific thoughts, comments, or questions, please leave them in the comment box below. We want to know what YOU are wondering about and what you need to know to start Rockin The VA Life  ?


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 Franticmommy BONUSES:

  • Check out my WAHM Toolbox of more tips, tricks and resources
  • Scope out my right side for a FREE VA Starter Kit that includes a sample VA contract template


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One Last Thing……

Summer fun is such an important part of life…BUT, I know you need to make a living as well. I firmly believe that earning all money in the world is not worth sacrificing the most precious moments in your life for. Not only is it OK to take a break, but it is imperative that you do so. Luckily there is a way to earn an honest income AND be able to have the flexibility to take time to smell the roses in life.

Soooo….want to know more? Have you been secretly (or not-so-secretly) dreaming of working from home, making an honest living and flexing that work around the needs of your family? NO, this is not one of those assemble-rubber-duckies-for-ten-cents-a-bird gig. Those type of gigs suck…right along with the “Make money taking surveys!” silliness. I am talking about taking the skills you already have and finding people/clients who are willing to pay you for your knowledge/help/guidance.

My commitment to this subject is a sincere desire to help others. My goal in becoming an “expert” on the topic of working from home successfully (re: emotional and financial success) isn’t to come across as a giant smartypants. My goal is to help readers, and women just like me, discover that there IS “life beyond the cubicle.”

I want to educate newbie and veteran solopreneurs (in my fun and quirky style) that working from the comfort of home and supporting a family is totally possible. My FREElance FREEdom ebook is not “the fluff” of working from home. It is real life, I’ve-been-there-done-that, “no B.S.” details that share the tips, secrets, best practices, processes and resources that peel back the curtains of being self-employed and a business owner. Working from home is not all butterflies and unicorns, but it IS completely worth it.


Ready to learn about creating your own home business while earning a honest living on your own terms? Go HERE to take the first step in realizing your work from home dreams.



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